For real estate agencies and property managers The complete tenant file. Even before the viewing.
Tenant and guarantor upload through a link. Only legally permitted documents are requested.
Six moments when Hubflow works for you.
Pick a moment: here’s what Hubflow asks your client for.
Tenant file
Every application · CollectAs soon as an applicant shows interest in a property.
- Tenant and guarantor each have their own link
- A locked document list that complies with regulations
- Unsuccessful applications deleted automatically
Listing agreement
Every listing · CollectWhen the listing agreement is signed.
- The seller’s documents collected before the property goes on the market
- Scheduled reminders until the file is complete
- A property ready to show
Documents for buyers
Every property · ShareWhen buyers ask for the property’s documents.
Read-only · until Nov 30
- One resource per property, available on request
- You approve each access request in one click
- You know who viewed what
Sale agreement and inspection report
Every signing · SendWhen sending the preliminary sale agreement or the inspection report.
- Compromis de vente (preliminary sale agreement)
- Inspection report
- Appendices
- A proven send with fingerprint
- Proof that the content sent is the content signed
- A read receipt
Annual insurance certificate
Every year · CollectOn the lease anniversary date.
- A recurring request for each tenant
- Reminders until it’s received
- An up-to-date list of uninsured tenants
End of lease
Every move-out · CollectWhen the notice to vacate is received.
- Move-out documents gathered before the inspection
- Security deposit returned without delay
- The file archived, then deleted on the set date
How much do incomplete tenant files cost you?
Move the sliders: the math runs on your own numbers.
Missing documents from the tenant and guarantor, outdated tax notices, reminders by email and phone.
This time costs you 7 times the price of Hubflow.
Get these hours backEverything in one place.
Your requests, shared documents, sends and clients, in a single app.
Track every file.
One link per client, documents checked as soon as they arrive.
Launch a request in one click.
Your document lists, ready to send in one click.
Hubflow follows up for you.
Reminders and recurring requests go out on their own.
Share without losing control.
A space for documents you share, with controlled access.
Send with proof.
Sensitive documents sent with proof.
Find all your clients.
Your clients organized in lists, invited in one click.
Ready from day one.
We set up Hubflow with you: your templates, your reminders, your clients.
- Your 6 moments set up: Tenant file, Listing agreement, Documents for buyers, Sale agreement and inspection report…
- Ready-to-use templates: Tenant file with guarantor, Listing agreement
- Scheduled recurring requests: Annual insurance certificate
- Automatic reminders in your name, which stop on their own
- Collect, Share and Send in the same workspace
- Setup done with you, no commitment
Premium at €100 per month for up to 10 team members. Firm plan on quote for multi-site organizations.
Book my demo See the plansDocument list compliant with the French decree on permitted supporting documents; unsuccessful applications deleted after the period you set.
What changes for you.
What our clients say.
Your documents stay yours.
Document list compliant with the French decree on permitted supporting documents; unsuccessful applications deleted after the period you set.
Cheaper than an hour of follow-ups.
Unlimited files, clients and storage. You only pay for your team.
- Unlimited requests
- Unlimited participants
- Unlimited storage
- 3 team members
- Unlimited requests
- Unlimited participants
- Unlimited storage
- 10 team members
- Unlimited team members
- Workspace and templates set up with you
- Dedicated support
- Annual billing
Your workspace is opened and set up with you after the demo: you’re up and running from the very first file.
Your questions.
Can I enforce a compliant document list across the whole agency?
Yes: the locked template applies to every team member, who can’t add a document that isn’t on the list.
Are unsuccessful applicants’ files deleted?
You set a retention period; deletion is automatic and tracked.
Do my clients need to create an account?
No. Each client gets a personal link and uploads their files from their browser, with no account or password.
Why a demo rather than a sign-up?
Every workspace is opened by our team: we set it up with your templates, contacts and reminder rules, so you’re up and running from the very first file.
Where are documents stored?
Files are encrypted and hosted in France. Every send can be proven with a SHA-256 fingerprint and a sealed log.
Does Hubflow connect to my tools?
Yes. Signed webhooks notify you of every event (request created, file received, send signed…) and API keys let you connect your CRM, document management system or automations.
Can I use my own document lists?
Yes. Create your own templates and standard documents with their rules, or start from the 16 industry templates provided and adapt them.