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CollectShareSend

Collect

Build a complete fileFollow up without thinking about itCheck documents on upload

Share

Open a data roomKeep documents up to dateManage access requests

Send

Prove a deliveryControl how a document is usedGuarantee deletion

By industry

AccountingLaw firmsNotariesReal estateHuman resourcesCertification & auditTrainingInsurance & brokerageHealthcare

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TemplatesDocumentationAPI and webhooks

Hubflow

PricingContactLog in

For healthcare facilities Administrative documents. Retention under control.

Administrative documents arrive before the patient. You control how long they are kept.

Book my 30-min demo Calculate my lost time

Four moments when Hubflow works for you.

Pick a moment: here’s what Hubflow asks your client for.

Pre-admission

Every admission · Collect

Before the patient arrives.

Documents requested · 4
app.hubflow.cloud/d/7Kq2xM
Hello Atelier Norval4 documents to upload, no account needed.
ID documentUpload
Health insurance certificateUpload
Supplementary insurance cardUpload
Trusted person designationUpload
What Hubflow does
  • Administrative documents uploaded before arrival
  • Documents checked on upload
  • Faster check-in on the day
See this moment in a demo

Practitioner recruitment

Every new arrival · Collect

Before the start date.

Documents requested · 4
app.hubflow.cloud/d/7Kq2xM
Hello Atelier Norval4 documents to upload, no account needed.
DiplomasUpload
Medical board registration certificateUpload
ID documentUpload
Bank details (RIB)Upload
What Hubflow does
  • One link per practitioner
  • The complete file before the start date
  • Automatic reminders
See this moment in a demo

Partner documents

Every update · Share

With every new agreement or procedure.

Shared documents · 3
app.hubflow.cloud/s/partner-documents
Partner documentsShared with you
Agreements
Administrative protocols
Procedures

Read-only · until Nov 30

What Hubflow does
  • Named access with watermark
  • Automatic expiry
  • Partners notified of every version
See this moment in a demo

Sending to a third party

One-off · Send

When an administrative document must be sent to a third party.

Documents sent · 2
  • Letter
  • Certificate
Claire Morel, recipientSigned March 14, 10:58
What Hubflow does
  • Limited retention
  • A deletion reminder
  • A tracked confirmation
See this moment in a demo
The math

How much do your pre-admission files cost you?

Move the sliders: the math runs on your own numbers.

ID documents, health insurance certificates, supplementary insurance cards: every missing document slows down check-in on admission day.

33 hspent each month on administrative files
€1,000of staff time per month, or €12,000 per year
Hubflow Premium€100 / month

This time costs you 10 times the price of Hubflow.

Get these hours back

Everything in one place.

Your requests, shared documents, sends and clients, in a single app.

Track every file.

One link per client, documents checked as soon as they arrive.

Launch a request in one click.

Your document lists, ready to send in one click.

Hubflow follows up for you.

Reminders and recurring requests go out on their own.

Share without losing control.

A space for documents you share, with controlled access.

Send with proof.

Sensitive documents sent with proof.

Find all your clients.

Your clients organized in lists, invited in one click.

Ready from day one.

We set up Hubflow with you: your templates, your reminders, your clients.

What’s included
  • Your 4 moments set up: Pre-admission, Practitioner recruitment, Partner documents, Sending to a third party
  • Automatic reminders in your name that stop on their own
  • Collect, Share and Send in the same workspace
  • Setup done with you, no commitment
Starting at
€30 / month

Premium at €100 per month for up to 10 team members. Firm plan on quote for multi-site organizations.

Book my demo See the plans

Named access, audit log, traceable deletion. Health data excluded until Hubflow is HDS-certified (French health data hosting certification).

What changes for you.

Collecting documentsAttachments scattered across email, WhatsApp and WeTransferOne link per client, everything lands in one place
RemindersOne by one, by hand, when someone remembersAutomatic, until the deadline
Compliant documentsChecked by hand, often requested againFormats and file count checked on upload
File trackingA spreadsheet to keep up to dateEach client’s progress, live
Proof of deliveryNoneSigned commitment, SHA-256 fingerprint, sealed log
For your clientsAttachments that are too large, links that expireOne link, no account, nothing to install

Your documents stay yours.

Encrypted and hosted in FranceFiles are encrypted in transit and at rest.
Proof of every sendSHA-256 fingerprint, signed commitment and sealed log.
Access under controlPersonal links, allowed domains, revocable access.
Team rolesOwner, admin, member or viewer.

Named access, audit log, traceable deletion. Health data excluded until Hubflow is HDS-certified (French health data hosting certification). Hubflow is not currently an HDS-certified health data host: limit exchanges to administrative documents, or contact us for a dedicated offer.

Cheaper than an hour of follow-ups.

Unlimited files, clients and storage. You only pay for your team.

Start
To get started
€30 / month
No commitment
  • Unlimited requests
  • Unlimited participants
  • Unlimited storage
  • 3 team members
Book a demo
Premium For firms
For teams
€100 / month
Less than 2 hours of staff time per month
  • Unlimited requests
  • Unlimited participants
  • Unlimited storage
  • 10 team members
Book my demo
Firm
For multi-site firms
Custom quote
Based on your file volume
  • Unlimited team members
  • Workspace and templates set up with you
  • Dedicated support
  • Annual billing
Talk to the team

Your workspace is opened and set up with you after the demo: you’re up and running from the very first file.

Your questions.

Can I exchange health data?

Not at this time: Hubflow is not HDS-certified (French health data hosting certification). Limit exchanges to administrative documents.

Do my clients need to create an account?

No. Each client receives a personal link and uploads their files from their browser, with no account or password.

Why a demo rather than a sign-up?

Every workspace is opened by our team: we set it up with your templates, contacts and reminder rules, so you’re up and running from the very first file.

Where are documents stored?

Files are encrypted and hosted in France. Every send can be proven with a SHA-256 fingerprint and a sealed log.

Does Hubflow connect to my tools?

Yes. Signed webhooks notify you of every event (request created, file received, send signed…) and API keys let you connect your CRM, your document management system or your automations.

Can I use my own document lists?

Yes. Create your templates and document types with their rules, or start from the 16 industry templates provided and adapt them.