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CollectShareSend

Collect

Build a complete fileFollow up without thinking about itCheck documents on upload

Share

Open a data roomKeep documents up to dateManage access requests

Send

Prove a deliveryControl how a document is usedGuarantee deletion

By industry

AccountingLaw firmsNotariesReal estateHuman resourcesCertification & auditTrainingInsurance & brokerageHealthcare

Resources

TemplatesDocumentationAPI and webhooks

Hubflow

PricingContactLog in

For training providers Enrollment complete. Materials up to date.

Enrollments, funding, course materials and certificates: everything comes together without reminders.

Book my 30-min demo Calculate my lost time

Five moments when Hubflow works for you.

Pick a moment: here’s what Hubflow asks your client for.

Enrollment

Every session · Collect

As soon as the enrollment is confirmed.

Documents requested · 4
app.hubflow.cloud/d/7Kq2xM
Hello Atelier Norval4 documents to upload, no account needed.
ID documentUpload
ResumeUpload
DiplomasUpload
Proof of fundingUpload
What Hubflow does
  • One request per trainee
  • Reminders before the deadline
  • Complete files before day one
See this moment in a demo See the template

Funding file

Every session · Collect

Before the funding application.

Documents requested · 4
app.hubflow.cloud/d/7Kq2xM
Hello Atelier Norval4 documents to upload, no account needed.
Signed quoteUpload
Training agreementUpload
Course programUpload
Employer approvalUpload
What Hubflow does
  • The trainee and the employer each upload their part
  • Documents ready for the OPCO (training fund)
  • A clear deadline for everyone
See this moment in a demo

Materials per cohort

Every cohort · Share

When the training starts.

Shared documents · 3
app.hubflow.cloud/s/materials-per-cohort
Materials per cohortShared with you
Course materials
Exercises
Additional resources

Read-only · until Nov 30

What Hubflow does
  • One resource per cohort
  • Access that expires when the training ends
  • Trainees notified of every new material
See this moment in a demo

Completion certificates

Every session end · Send

On the last day of the training.

Documents sent · 2
  • Training completion certificate
  • Certificate of attendance
Claire Morel, recipientSigned March 14, 10:58
What Hubflow does
  • A proven send with fingerprint
  • An open receipt per trainee
  • Evidence ready for the Qualiopi audit
See this moment in a demo

Qualiopi audit

Before every audit · Share

Before the surveillance or renewal audit.

Shared documents · 3
app.hubflow.cloud/s/qualiopi-audit
Qualiopi auditShared with you
Evidence per indicator
Attendance sheets
Evaluations

Read-only · until Nov 30

What Hubflow does
  • Evidence gathered in one resource
  • Access limited to the auditor
  • The access log
See this moment in a demo
The math

How much do your enrollment files cost you?

Move the sliders: the math runs on your own numbers.

ID documents, proof of funding, agreements to get signed, reminders before the session.

20 hspent each month completing enrollments
€700of staff time per month, or €8,400 per year
Hubflow Premium€100 / month

This time costs you 7 times the price of Hubflow.

Get these hours back

Everything in one place.

Your requests, shared documents, sends and clients, in a single app.

Track every file.

One link per client, documents checked as soon as they arrive.

Launch a request in one click.

Your document lists, ready to send in one click.

Hubflow follows up for you.

Reminders and recurring requests go out on their own.

Share without losing control.

A space for documents you share, with controlled access.

Send with proof.

Sensitive documents sent with proof.

Find all your clients.

Your clients organized in lists, invited in one click.

Ready from day one.

We set up Hubflow with you: your templates, your reminders, your clients.

What’s included
  • Your 5 moments set up: Enrollment, Funding file, Materials per cohort, Completion certificates…
  • Ready-to-use templates: Enrollment
  • Automatic reminders in your name that stop on their own
  • Collect, Share and Send in the same workspace
  • Setup done with you, no commitment
Starting at
€30 / month

Premium at €100 per month for up to 10 team members. Firm plan on quote for multi-site organizations.

Book my demo See the plans

Traceability that supports Qualiopi audits (French training quality certification): proof that course materials and contractual documents were provided.

Template · Collect

Training — Enrollment

The trainee’s file before day one.

See the template

What changes for you.

Collecting documentsAttachments scattered across email, WhatsApp and WeTransferOne link per client, everything lands in one place
RemindersOne by one, by hand, when someone remembersAutomatic, until the deadline
Compliant documentsChecked by hand, often requested againFormats and file count checked on upload
File trackingA spreadsheet to keep up to dateEach client’s progress, live
Proof of deliveryNoneSigned commitment, SHA-256 fingerprint, sealed log
For your clientsAttachments that are too large, links that expireOne link, no account, nothing to install

Your documents stay yours.

Encrypted and hosted in FranceFiles are encrypted in transit and at rest.
Proof of every sendSHA-256 fingerprint, signed commitment and sealed log.
Access under controlPersonal links, allowed domains, revocable access.
Team rolesOwner, admin, member or viewer.

Traceability that supports Qualiopi audits (French training quality certification): proof that course materials and contractual documents were provided.

Cheaper than an hour of follow-ups.

Unlimited files, clients and storage. You only pay for your team.

Start
To get started
€30 / month
No commitment
  • Unlimited requests
  • Unlimited participants
  • Unlimited storage
  • 3 team members
Book a demo
Premium For firms
For teams
€100 / month
Less than 2 hours of staff time per month
  • Unlimited requests
  • Unlimited participants
  • Unlimited storage
  • 10 team members
Book my demo
Firm
For multi-site firms
Custom quote
Based on your file volume
  • Unlimited team members
  • Workspace and templates set up with you
  • Dedicated support
  • Annual billing
Talk to the team

Your workspace is opened and set up with you after the demo: you’re up and running from the very first file.

Your questions.

Can I limit access to course materials to the length of the training?

Yes, each resource or each access can expire on a set date.

Do my clients need to create an account?

No. Each client receives a personal link and uploads their files from their browser, with no account or password.

Why a demo rather than a sign-up?

Every workspace is opened by our team: we set it up with your templates, contacts and reminder rules, so you’re up and running from the very first file.

Where are documents stored?

Files are encrypted and hosted in France. Every send can be proven with a SHA-256 fingerprint and a sealed log.

Does Hubflow connect to my tools?

Yes. Signed webhooks notify you of every event (request created, file received, send signed…) and API keys let you connect your CRM, your document management system or your automations.

Can I use my own document lists?

Yes. Create your templates and document types with their rules, or start from the 16 industry templates provided and adapt them.