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Build a complete fileFollow up without thinking about itCheck documents on upload

Share

Open a data roomKeep documents up to dateManage access requests

Send

Prove a deliveryControl how a document is usedGuarantee deletion

By industry

AccountingLaw firmsNotariesReal estateHuman resourcesCertification & auditTrainingInsurance & brokerageHealthcare

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TemplatesDocumentationAPI and webhooks

Hubflow

PricingContactLog in

For notary offices Every document for the deed. From every party.

Sellers, buyers, heirs: each one uploads their part. Expired documents are rejected.

Book my 30-min demo Calculate my lost time

Five moments when Hubflow works for you.

Pick a moment: here’s what Hubflow asks your client for.

Property sale — seller

Every sale · Collect

As soon as the mandate or preliminary agreement is signed.

Documents requested · 5
app.hubflow.cloud/d/7Kq2xM
Hello Atelier Norval5 documents to upload, no account needed.
Title deedUpload
Property survey fileUpload
Latest property tax noticeUpload
General meeting minutes, for co-ownershipUpload
Sellers’ ID documentsUpload
What Hubflow does
  • One participant per seller
  • Expired surveys and documents rejected on upload
  • Reminders aligned with the signing date
See this moment in a demo See the template

Buyer and financing

Every sale · Collect

Between the preliminary agreement and the final deed.

Documents requested · 5
app.hubflow.cloud/d/7Kq2xM
Hello Atelier Norval5 documents to upload, no account needed.
ID documentUpload
Loan offerUpload
Proof of down paymentUpload
Bank details (RIB)Upload
Civil status questionnaireUpload
What Hubflow does
  • The buyer and their bank each upload their part
  • Progress visible on both sides
  • The complete file before signing
See this moment in a demo

Estate settlement

One-off · Collect

When the estate is opened.

Documents requested · 5
app.hubflow.cloud/d/7Kq2xM
Hello Atelier Norval5 documents to upload, no account needed.
Death certificateUpload
Deceased’s family record bookUpload
Will or gift between spousesUpload
Account statements as of the date of deathUpload
Title deedsUpload
What Hubflow does
  • One link per heir
  • Individual reminders, without chasing the whole family
  • Documents centralized in a single file
See this moment in a demo See the template

Draft deed to the parties

Every deed · Share

Before the signing appointment.

Shared documents · 3
app.hubflow.cloud/s/projet-dacte-aux-parties
Draft deed to the partiesShared with you
Draft deed
Appendices
Plans and surveys

Read-only · until Nov 30

What Hubflow does
  • The draft and its appendices made available
  • Parties notified of each new version
  • An access log per party
See this moment in a demo

Sending the deed and certificates

After signing · Send

After the deed is signed.

Documents sent · 3
  • Certified copy
  • Certificate of ownership
  • Statement of account
Claire Morel, recipientSigned March 14, 10:58
What Hubflow does
  • A send with fingerprint and read receipt
  • Proof kept in the vault
  • No sensitive document sent as an attachment
See this moment in a demo
The math

How much does gathering documents for your deeds cost you?

Move the sliders: the math runs on your own numbers.

Documents from sellers, buyers and the bank, expired documents to request again, reminders before signing.

40 hspent each month gathering the parties’ documents
€2,800of staff time per month, or €33,600 per year
Hubflow Premium€100 / month

This time costs you 28 times the price of Hubflow.

Get these hours back

Everything in one place.

Your requests, shared documents, sends and clients, in a single app.

Track every file.

One link per client, documents checked as soon as they arrive.

Launch a request in one click.

Your document lists, ready to send in one click.

Hubflow follows up for you.

Reminders and recurring requests go out on their own.

Share without losing control.

A space for documents you share, with controlled access.

Send with proof.

Sensitive documents sent with proof.

Find all your clients.

Your clients organized in lists, invited in one click.

Ready from day one.

We set up Hubflow with you: your templates, your reminders, your clients.

What’s included
  • Your 5 moments set up: Property sale — seller, Buyer and financing, Estate settlement, Draft deed to the parties…
  • Ready-to-use templates: Property sale, seller, Estate settlement
  • Automatic reminders in your name, which stop on their own
  • Collect, Share and Send in the same workspace
  • Setup done with you, no commitment
Starting at
€30 / month

Premium at €100 per month for up to 10 team members. Firm plan on quote for multi-site organizations.

Book my demo See the plans

Named access, hosting in France, audit log, tracked deletion.

Template · Collect

Notary — Property sale, seller

The documents to gather from the seller before the compromis de vente (preliminary sale agreement).

See the template
Template · Collect

Notary — Estate settlement

The documents to gather from the heirs.

See the template

What changes for you.

Collecting documentsAttachments scattered across email, WhatsApp and WeTransferOne link per client, everything lands in one place
RemindersOne by one, by hand, when someone remembersAutomatic, until the deadline
Compliant documentsChecked by hand, often requested againFormats and file count checked on upload
File trackingA spreadsheet to keep up to dateEach client’s progress, live
Proof of deliveryNoneSigned commitment, SHA-256 fingerprint, sealed log
For your clientsAttachments that are too large, links that expireOne link, no account, nothing to install

Your documents stay yours.

Encrypted and hosted in FranceFiles are encrypted in transit and at rest.
Proof of every sendSHA-256 fingerprint, signed commitment and sealed log.
Access under controlPersonal links, allowed domains, revocable access.
Team rolesOwner, admin, member or viewer.

Named access, hosting in France, audit log, tracked deletion.

Cheaper than an hour of follow-ups.

Unlimited files, clients and storage. You only pay for your team.

Start
To get started
€30 / month
No commitment
  • Unlimited requests
  • Unlimited participants
  • Unlimited storage
  • 3 team members
Book a demo
Premium For firms
For teams
€100 / month
Less than 2 hours of staff time per month
  • Unlimited requests
  • Unlimited participants
  • Unlimited storage
  • 10 team members
Book my demo
Firm
For multi-site firms
Custom quote
Based on your file volume
  • Unlimited team members
  • Workspace and templates set up with you
  • Dedicated support
  • Annual billing
Talk to the team

Your workspace is opened and set up with you after the demo: you’re up and running from the very first file.

Your questions.

Do the parties need to create an account?

No. Each one gets a personal link and only sees their own documents.

Can I reject an expired document?

Yes. Expired ID documents and documents that are too old are rejected on upload, with a clear message.

Do my clients need to create an account?

No. Each client gets a personal link and uploads their files from their browser, with no account or password.

Why a demo rather than a sign-up?

Every workspace is opened by our team: we set it up with your templates, contacts and reminder rules, so you’re up and running from the very first file.

Where are documents stored?

Files are encrypted and hosted in France. Every send can be proven with a SHA-256 fingerprint and a sealed log.

Does Hubflow connect to my tools?

Yes. Signed webhooks notify you of every event (request created, file received, send signed…) and API keys let you connect your CRM, document management system or automations.

Can I use my own document lists?

Yes. Create your own templates and standard documents with their rules, or start from the 16 industry templates provided and adapt them.