For HR teams Complete onboarding before day one.
New hires upload everything before they arrive. Your HR documents stay up to date.
Seven moments when Hubflow works for you.
Pick a moment: here’s what Hubflow asks your client for.
New hire
Every new hire · CollectAs soon as the job offer is signed.
- One link per new hire
- The complete file the day before
- No more hunting for bank details on payday
Work-study contract
Every intake · CollectBefore the contract starts.
- Three participants in one file: apprentice, school, company
- Each one sees their own part
- Reminders before the start date
Residence permit renewal
Before each expiry · CollectTwo months before the expiry date.
- The request goes out automatically before expiry
- Reminders until it’s received
- An up-to-date register, no spreadsheet
Expense reports
Every month · CollectAt the end of the month.
- A recurring request per employee concerned
- Formats checked on upload
- Everything ready for payroll
Sending a candidate file
Every hiring process · SendWhen a candidate is presented to a manager.
- Resume
- Cover letter
- Interview notes
- The manager gets the file, not the bank details
- Automatic deletion after 30 days
- A tracked deletion confirmation
Employee departure
Every departure · SendOn the last day of the contract.
- Employment certificate
- Final pay statement
- France Travail certificate
- End-of-contract documents sent with proof
- An open receipt
- Proof kept in case of dispute
Up-to-date employee documents
Every update · ShareWhenever the company rules, agreements or health insurance change.
Read-only · until Nov 30
- One document space for all employees
- Everyone notified of every update
- Every view is tracked
How much do your hiring files cost you?
Move the sliders: the math runs on your own numbers.
ID document, bank details, social security certificate, health insurance: every missing document delays payroll.
This time costs you 4 times the price of Hubflow.
Get these hours backEverything in one place.
Your requests, shared documents, sends and clients, in a single app.
Track every file.
One link per client, documents checked as soon as they arrive.
Launch a request in one click.
Your document lists, ready to send in one click.
Hubflow follows up for you.
Reminders and recurring requests go out on their own.
Share without losing control.
A space for documents you share, with controlled access.
Send with proof.
Sensitive documents sent with proof.
Find all your clients.
Your clients organized in lists, invited in one click.
Ready from day one.
We set up Hubflow with you: your templates, your reminders, your clients.
- Your 7 moments set up: New hire, Work-study contract, Residence permit renewal, Expense reports…
- Ready-to-use templates: Employee onboarding, Candidate file handoff (30 days)
- Recurring requests scheduled: Expense reports
- Automatic reminders in your name that stop on their own
- Collect, Share and Send in the same workspace
- Setup done with you, no commitment
Premium at €100 per month for up to 10 team members. Firm plan on quote for multi-site organizations.
Book my demo See the plansHR retention periods configurable by document type; traceable deletion of files from unsuccessful candidates.
What changes for you.
What our clients say.
Your documents stay yours.
HR retention periods configurable by document type; traceable deletion of files from unsuccessful candidates.
Cheaper than an hour of follow-ups.
Unlimited files, clients and storage. You only pay for your team.
- Unlimited requests
- Unlimited participants
- Unlimited storage
- 3 team members
- Unlimited requests
- Unlimited participants
- Unlimited storage
- 10 team members
- Unlimited team members
- Workspace and templates set up with you
- Dedicated support
- Annual billing
Your workspace is opened and set up with you after the demo: you’re up and running from the very first file.
Your questions.
Can I limit what the manager sees?
Yes: fine-grained roles per resource and per send. A manager gets the resume, not the bank details.
Does the employee need to create an account?
No. They receive a personal link by email and upload from their phone or computer.
Do my clients need to create an account?
No. Each client receives a personal link and uploads their files from their browser, with no account or password.
Why a demo rather than a sign-up?
Every workspace is opened by our team: we set it up with your templates, contacts and reminder rules, so you’re up and running from the very first file.
Where are documents stored?
Files are encrypted and hosted in France. Every send can be proven with a SHA-256 fingerprint and a sealed log.
Does Hubflow connect to my tools?
Yes. Signed webhooks notify you of every event (request created, file received, send signed…) and API keys let you connect your CRM, your document management system or your automations.
Can I use my own document lists?
Yes. Create your templates and document types with their rules, or start from the 16 industry templates provided and adapt them.